Cloister residents have asked why I don’t attend HOA Board meetings. There are three reasons….
- The Board does not tell us in advance what will be covered during the upcoming HOA board meeting.
- As the result residents don’t have the opportunity to comment on the agenda items.
- Residents don’t have the opportunity to comment on an issue prior to a vote by the board.
What should be done
Board to Provide a Published Agenda Several Days Prior to HOA Board Meeting
Board to allow an Open Forum at Beginning of Each HOA Board Meeting
Although the law may not require the board to provide an open forum for the unit owners to speak about their concerns, it is the custom and practice of most associations.
Strict time limitations should be imposed by the board (subject to the requirements of applicable law) and these limitations must be enforced. Each unit owner should address the Chair and must speak courteously and to the point.
Board members may question the unit owner about the problem or concern. Other unit owners are not entitled to be recognized or to comment or question the speaker, except with the permission of the board..
Once the open forum period is closed, the unit owners are not allowed to participate and may not seek to be recognized unless the board specifically requests input or information from a particular unit owner. This restriction must be strictly enforced because the purpose of the board meeting is for the board members to conduct business and this cannot be done if there is interference from the unit owners. All disruptions by unit owners must be addressed by the Chair and repeated violators must be removed from the meeting.
Allow Opportunity for Resident Comment Immediately Prior to a Vote on an Issue
A unit owner or a guest may be recognized to speak only if a board member wishes to obtain input from a unit owner and the board agrees. When possible, allowing a unit owner to participate in the deliberations should be done by acquiescence of all board members. Formal voting on the question is only necessary where it appears to the Chair that there is a disagreement.